Community Home Page Module

• Forum
  A convienent way for memebers of the community to discuss important issues in a forum.

• Log in
  Each member of the community must log in to view private parts of the community web site.

• Web site maintenance
  It is easy for anyone with access to modify files in the web site.

• Community Calendar
  Members of the community can book time in the community areas and see if the areas are available.

• Vendor Information
  Each vendor's contact information, insurance number, federal tax id, and hourly or fixed rate is stored.

• Permission to Enter
  Information on how, when and if it is allowed for the vendor to enter the unit or complex.

• Job Status
  The job status function enables each work order to keep information ranging from "complete", to "incomplete because of ____________", to "will return to complete on _______________", or "Outside Professional Assistance Required", and "maintenance performed by."

• Costs of Repairs
  Cost functionality allows tracking of total hours, costs of labor, costs of material, and total repair costs.

• Work Authorized By
  This feature stamps the work order with the person who authorized the work.

• Easy Calendar Style Entry
  Managers, assistants, customer service representitives, accountants and all staff get their own easy calendar style data entry screen. They each log hours every day.

• Hours Logged by Property
  Each hour can be logged and associated to a specific property.

• Comments on Hours Spent
  Each staff can comment and add details about the time they are logging.

• Bill the Hours by Setting a Rate
  Each hour can be billed or not billed, and the rate can be set on a project by project basis.

• View Hours on All Projects or Property
  Each staff memeber can easily see which properties or projects take up most of their time. Each staff can then see the details of how their time was spent on a property by property basis -- and they can print it out and take it to board meetings.

• View Hours spent on All Properties by Everyone
  Certain employees can be given access to view all hours spent on all properties by everyone. Here the boss can be given the ability to make profitablity evaluations on each property. A list of each property with a total number of hours spent on each property is given. A breakdown of these hours is given so the boss can see which staff logged these hours. Finally, complete details of these hours can be printed and taken to board meetings. Will this help explain why you want to raise their rates?

• View Hours Logged by Staff
  The boss or upper management is given the access to view hours spent by specific staff. All details of where and when this time was logged, plus the full details of what was done is given.

• Calendar Layout
  The calendar has a typical monthly calendar layout. Each staff member has their own. Other people's events are descretely indicated on each calendar. Standard navigation enables a user to navigate to different years, months, weeks, or days.
• Add a Meeting or Event
  Each calendar entry has fields for title, details, date, additional contact information, and event location. The software is programmed to give specific prominence to events which are close to specific staff. To ensure that users get relevant and accurate information, events can be sorted by each of these fields or viewed in calendar layout.
• Calendar Administration
  An administrative tool allows the user to move meetings, cancel them, delete them, or assign other staff to the meetings.

• Customer Name and Details
  Each customer or potential customer is given a name and details about the customer.
• Contact Correspondence
  Each correspondence or bid can be uploaded and associated with each Customer. This will make it easy to store and find out what you proposed or bidded last time, what they said back to you, and other details or strategy reviews about the potential customer.
• Contact Information
  Multiple contacts can be associated with each customer. Each contact has fields for address, two email addresses, title, four phone numbers, birthday reminder, and a general field for notes.
• Primary Contact
  Each customer can be assigned one primary contact, and there is functionality to change the primary contact or to remove the contact entirly.
• File Storage
  Photos of the customer's property, or Microsoft word documents, proposals, or PDF files can be uploaded and associated with the customer.
• Employee Association
  Specific employees can be associated with each customer or potential customer.
• Sort by Status
  All customers and potential customers can be sorted by specific status: Current | Inquiries | Creating Bid | Bid out | Bid and Lost | Past | Declined | Non-converted | Potential | All

• Company Wide Newsletter
  Company news is prominently displayed and it becomes easy to keep all employees informed of new company developments or mile-stones.
• Employees and Org. Chart
  A list of all staff, their contact information, email, and phone numbers can be sorted by any of these fields. Portaits and photos can be uploaded. Groups can be established. Employees can be contacted via email in one click. Plus, the employees can be organized into an Org. Chart so that it is easy to see who manages who.
• Offices
  Different offices can be listed so that everyone can easily see where each office is, who works there, and what the contact information for that office is.
• Partners
  This is a database for information about the partners of the business, and it tracks who is in the process of becoming partner.
• Procedures
  Employees are enabled and encoraged to keep company procedures in this space. For instance, a list of things to do to lock up the office would be one example of a procedure. How to write a monthly status report might be another example of a procedure. Any staff can start and create a procedure. Specific staff can be authorized to do specific procedure and disallowed to do others.
• Private Address Book
  Each staff is empowered to keep a private address book for contacts and contact information that is relevent to only that employee.
• Discussion Groups
  Company wide discussion groups can be held on the intranet. These are standard forums or email lists where groups of employees (or even customers) can be given access to discuss specific topics. All the communications are archieved and accessed from the intranet.
• Status Reports
  Monthly status reports for each property or customer are kept here so that it is easy for anyone to see the current status of each property.
• Public Information
  With one click, each staff memeber can see ALL information that they have inputted into the entire Gnosio system -- tickets, hours logged, communications with customers, posts in the forum, company news, procedures that they have written.
• HR Information
  This is a database for HR information about each employee -- salary, years working, SSN, contact information, birthdate, marrage status, and other W-2 informations. Each employee can only see their personal information. The are enabled to edit this information as it changes.
• Work Absences
  Each employee is easily able to input when they will be absent and why. This information is automatically added to calendars throughout the intranet.
• Your Alerts
  Employees are empowered to be alerted when specific events occur -- when new customers are won, when people post to specific forums, when people go on vacation. The employee is empowered to turn these alerts on or off as needed.
• Change Password
  Each employee can change the password needed to access the intranet and all the Gnosio features from this workspace.
• Upload Portrait
  Each employee is given access to upload a photo, to make a title for the photo, and to add details (optional) about the story behind the photo. Users can upload favorite file, a scanned JPEG or GIF, from a desktop computer system. Other users on the intranet can view these files.

• Double Entry Accounting
  This will be a standard double entry accounting specific for the needs of a property management company.